University of Arkansas - Fort SmithMove-Out Information

All Den residents must be checked out within 48 hours of their last final or by 7 p.m. Friday, May 10, unless approved to stay late. You must schedule your checkout at least 24 hours in advance with your RA on the sign-up sheet outside their door.

If you are not signed up for summer housing, you can request to stay late using this form.The cost is $20 per night that you’d like to stay extra. If you are participating in commencement, please include that in your request. Requests are due by 11:59 p.m. Monday, May 6.

We are working to prepare your summer assignment as soon as we can. You can stay in your current room until your apartment is ready for no additional charge, and as soon as your apartment is ready, we will let you know.

Easy fix! Please log in to the Student Housing Portal and fill out the Summer Contract Extension. Summer apartment prices can be found on the Housing page.

If you leave without checking out with your RA, you will be charged a $100 improper check out fine (potentially up to $105 for missing keys if they are not turned in), a potential $100 cleaning fine, and charges for any room damages that may have occurred. You would also be ineligible to appeal any charges incurred.

Sign up with your RA AT LEAST 24 HOURS in advance for your checkout time. Sign-up sheets will be outside their doors by 5 p.m. Friday, April 26. Times are limited. (RAs are taking finals, too!) If your RA doesn't have a time available, let them know as soon as possible so they can find a time with another staff member. "My RA didn't have a time available" is not a valid reason to not check out properly. Do NOT sign-up on another RA's sign-up sheet without speaking to them first.

At the time of your checkout, the RA will meet you at your room.

• Clean your room, including common areas, and remove all of your personal belongings BEFORE checkout time. If you are not prepared at your checkout time (which includes all items being removed), you will be assessed a $100 improper checkout fee.
• Common areas must be thoroughly and completely cleaned as each person checks out. We will not accept, "My roommate is going to clean it later." If it is not clean, you will be assessed a cleaning fee.
• Have all of your keys ready to return.
• When loading your vehicle, do NOT park in reserved spots in H Lot by the North building. You risk being ticketed and towed.
• The trash rooms will be closed during move-outs. We will provide a dumpster for your trash.
• Leave all command strips on your walls. Maintenance will remove these once you are gone. You will not be charged for leaving these on the wall, but you will be charged if you damage the wall by removing them.
• Adjust your bed to the level it was at when you moved in. (Please ask an RA for help with this!)
• If you are the last person moving out of your bedroom, move all furniture to the center of the room and away from walls.

There will be Speedy Checkout envelopes available at the North and South desks for you to pick up if you do not want to check out with an RA. Please pay careful attention to the following instructions for Speedy Checkouts because there is NO appeal of charges for those who do Speedy Checkouts.

• Completely move out all your personal belongings.
• Completely clean your room and suite.
• Close and lock your windows and bedroom and suite doors.
• Come to the South or North desk while they are open (South: 8 a.m. to 8 p.m.; North: Noon to 8 p.m. Monday through Thursday, 1-8 p.m. Friday) and pick up a Speedy Checkout envelope.
• Completely read, fill out, sign the Speedy Checkout envelope.
• Place your keys inside the Speedy Checkout envelope.
• Close and seal the Speedy Checkout envelope.
• Turn the keys in at the South or North desk while they are open.

You are finished checking out!

If there are damages to your room and/or the common area(s) within your apartment (i.e. bathroom, suite area), we will bill your student account for the necessary replacement, repair, cleaning and/or labor charges. Damages that occur in a common space could have the bill split between the residents responsible for that space unless the responsible party is identified. If you notice there are items that require a work order, please place the work order now to help with checkout.

Starting at 10 p.m. Friday, May 3, 24-hour quiet hours will be in effect until 5 p.m. Friday, May 10, to help students concentrate while studying and taking finals. Please be courteous to your neighbors.

Yes, we will have a donation area in each lobby. If you donate food, please make sure it is unopened. Any clothes left in the laundry room will also be donated.

The move-out deadline for Academic Year Contracts are as follows:

Not a Graduate: You must completely move out 48 hours after your last final or by 8 p.m. on Saturday, May 11, whichever comes first.

Graduate: You must completely move out by 4 p.m. Sunday, May 12.

All residents are expected to have checked out of their rooms and departed the premises by these times. If you are coordinating a ride with friends or family, please make sure they are also aware of these deadlines.

If you have signed up for summer housing, due to our maintenance and cleaning summer schedules, you may be required to move to a different apartment for the summer sessions even if you have an Academic Year Plus Summer contract. If you are going to be in a different apartment for the fall, you will be emailed information about the moving day into your future home. Summer assignments should go out by Friday, April 19.

We do understand that some students will have reasons for requesting to remain on campus a bit later. If you’d like to re­quest an exception to stay past the move-out dates listed above, please e-mail Housing@uafs.edu by 9 a.m. Friday, May 3 and be sure to include information about why you are requesting to stay late. Not all late checkouts will be granted. There may be a charge for staying past the contract date.

If a person does not check out and move out by the end of the contract period, the resident will be billed $100 for improper checkout, billed for missing keys, billed for cleaning, and billed for any damage. Any items left in the room will be removed at the expense to the resident, and the items will be thrown away or donated. 

Yes! You need to request to stay for the summer by filling out the Summer 2024 Contract Extension form. Summer rates may be found online. This year you do NOT need to be enrolled in summer courses to stay. You just need to be enrolled for the fall.

You must sign up for a checkout time in the Housing Office AT LEAST 24 HOURS BEFORE you plan to move out. Please stop by the Housing Office to schedule your checkout time starting Friday, May 3.

Please remember that you should move out within 48 hours of your last final.

You are welcome to check out as soon as you want. Starting Monday, May 6, you must check out with an RA by following the process above or by picking up a Speedy Checkout envelope from the Housing Office. RAs will ONLY be checking out residents between 9 a.m. and 8 p.m. Monday-Friday, May 6-12. For graduating residents, RAs will be available to check you out from 9 a.m. to 4 p.m. on Sunday, May 12.

At the time of your checkout, meet the RA in the Housing Office and plan to return your room key(s), mailbox key, and UAFS parking sticker.

Before you can check out, your room and all common areas must be clean and all of your belongings must be moved out. If staff arrive to check you out and your room is not emptied of your belongings and cleaned, they will not check you out and you will need to finish preparing your room. Everyone’s checkout process will go much faster if you have thoroughly cleaned your apartment and removed your belongings. The common areas must be cleaned for EACH roommate’s checkout. If you are the last person checking out of your apartment, you will be asked to clean the common areas if they are dirty.

Students who do not check out properly will be assessed a $100 improper checkout fee. Students who do not return their keys will be charged for each key that is missing/lock needing to be changed. If you have any questions on the checkout process, don’t hesitate to ask.

If you request an urgent check-out at the Housing Office desk or by calling the RA on call, you will be instructed to complete a speedy checkout. If you insist for a staff member to check you out, you will be charged an improper checkout fee. Residents must sign up for a checkout time at least 24 hours in advance to avoid improper checkout fees.

Your mail will NOT be forwarded by the Housing Office, but we do have USPS address forwarding cards available. You will also need to go to the Registrar's Office to change your address with the school.

When packing your vehicle, please park in an appropriate parking spot. If you must load the vehicle closer to the apartments, please put on the flashers and load it immediately. If the vehicle appears not in use for a long period of time, it will be ticketed and/or towed.

There will be Speedy Checkout envelopes available in the Housing Office for you to pick up if you do not want to check out with an RA. Please pay careful attention to the following instructions for Speedy Checkouts because there is NO appeal of charges for those who do Speedy Checkouts.

• Completely move out all your personal belongings.
• Completely clean the apartment.
• Close and lock your windows and bedroom and apartment doors.
• Come to the Housing Office during normal business hours (8 a.m. to 5 p.m. Monday-Friday) and pick up a Speedy Checkout envelope.
• Completely read, fill out, and sign the Speedy Checkout envelope.
• Place your keys and parking sticker inside the Speedy Checkout envelope.
• Close and seal the Speedy Checkout envelope.
• Turn in the Speedy Check Out envelope to a Housing staff member in the Housing Office during normal business hours (8 a.m. to 5 p.m. Monday-Friday).
• Make sure the staff member signs the Speedy Checkout envelope and hands you the WHITE copy.
• You are finished checking out! 

Once you have completed the Speedy Checkout process, at the end of each day a Housing staff member will check your apartment as they would during a normal checkout. It is important to remember that any damage, aside for what we deem normal wear and tear, in the areas you were responsible for will be charged to you.

There is NO APPEAL OF CHARGES available for Speedy Checkouts.

If there are damages to your room and/or the common area(s) within your apartment (i.e. shared bathroom, kitchen, living room), we will bill your student account for the necessary replacement, repair, cleaning and/or labor charges. Damages that occur in a common space could have the bill split between the residents responsible for that space unless the responsible party is identified. If you notice there are items that require a work order, please place the work order now to help with check-out.

There will be bins in the Housing Office for you to drop off donation items.

• Food: unopened nonperishable items
• Clothes: clean, gently used clothes
• Electronics: any kind

Because it is an academically intensive time, there will be continuous quiet hours starting at 10 p.m. Friday, May 3, and continuing through 5 p.m. on Sunday, May 12. This means there should be no excessive noise during finals week. Please remember that the basketball and volleyball courts will be closed during this time. If you have concerns with noise, please ask the responsible party to reduce their volume. Staff are available for assistance should the need arise. Please be respectful of the 24-hour quiet hours from 10 p.m. Friday, May 5 through 5 p.m. Friday, May 12.

As we prepare for the summer months, it is important that you clean your room and place any work orders that may be necessary by informing the Housing Office (479-788-7340 or Housing@uafs.edu). Please note the following guidelines for room cleaning. If you do not follow these guide­lines, you will be charged a minimum cleaning fee of $100. Cleaning charges for the common areas of the apartment may be divided among all residents of the apartment. For every resident checking out, the common areas MUST be cleaned. So for example, if you live in a four-bedroom apartment, the common areas need to be cleaned for each of the four roommates' checkouts. Here are some more guidelines:

• Rooms, including closets, should be swept/vacuumed and mopped. Please do not sweep debris outside.
• All furniture (including the refrigerator, oven, and dishwasher) and flat surfaces should be wiped down.
• All sticker and tape residue must be removed from walls and doors.
• Please leave any 3M Command products attached to the walls. We will remove them for you. Dust mini blinds, fans, baseboards, and windowsills. All counter tops, cabinets, and drawers (e.g. kitchen/bathroom) should be cleared and cleaned.
• All trash must be taken to the dumpsters and not left in the bedrooms, common areas, or outside your door. Starting Friday, May 5, we will have two dumpsters available between buildings 3/4 and 7/8 and between buildings 1/2 and 5/6. Please do NOT move the parking barricades. We do not want your vehicle damaged.
• Remove all personal belongings from your bedroom and common areas. Students may be charged for leaving items behind.

Most of the kitchen can be cleaned using a soap solution or a general all-purpose cleaner. Be sure to read and follow the instructions on the cleaner carefully. Make sure that you rinse the surface that you are cleaning unless the instructions specify otherwise. Items that can typically be cleaned with this type of cleaner are inside and outside the refrigerator, stove top, and outside of the oven, oven racks, range hood, microwave, outside of dishwasher, counter tops, cupboards, drawers, and baseboards. If there are carbon deposits inside the oven, you may need to use a commercial oven cleaner. When using this type of product, you will typically need to spray the inside of the oven, let it sit for a period of time, then wipe it clean. You may need to repeat this procedure more than once. Once the carbon has all been removed, rinse the inside of the oven until all oven cleaner residue has been removed.

• Remove all items from the refrigerator and freezer. Turn off the ice maker and remove all the ice. Clean both areas by using a general cleaner. Remove drawer(s) and clean all areas. All stains must be removed.
• Stainless steel sinks should be cleaned with an abrasive cleaner and scouring pad.
• Garbage disposals and drains should be cleaned with a soap solution, but a small brush may be needed to thoroughly clean the rubber ring and grooved area around the drain. Never reach into the garbage disposal! If there is an odor coming from your disposal, sprinkle a little baking soda into the disposal and pour lemon juice into it. Once it has finished foaming, rinse the disposal thoroughly by letting water run into it.
• Floors should be vacuumed. (Cabinets and counter tops can also be vacuumed with your vacuum’s attachment prior to washing to remove all crumbs).
• To easily clean the inside of the dishwasher, run it empty on the warmest setting. Clear out food remains from the dishwasher drain.
• All crustiness must be removed from the stove burner plates. If they are not clean/smooth, you will be billed $5 for each new plate. The bill will be split amongst roommates.
• All grease should be carefully cleaned from all the kitchen surfaces. If surfaces still feel sticky after you've cleaned them, you will need to repeat the cleaning process.

Most of the bathroom can also be cleaned using a soap solution or a general all-purpose cleaner. Items that can typically be cleaned with this type of product include sink, counter top, towel bar, toilet paper holder, outside of toilet, and baseboards.

Toilet bowl cleaner and a toilet brush should be used on the inside of the stool. All stains must be removed. This includes the black mold ring in the toilet bowl as well as grime under the rim of the toilet bowl. Failure to return the toilet to all white will result in a cleaning fine. Do not forget the outside of the toilet.

A commercial cleaning product may be needed to thoroughly clean the inside of your shower and bathtub. If there is soap scum or other buildup in the shower, you may need to use a nylon brush to remove them. The bottom of the shower must be thoroughly scrubbed. A scouring powder such as Comet or Barkeeper’s Friend will help lift stains. Failure to return the shower to its original color may result in a cleaning fine.

Mirrors may be cleaned with glass cleaner or a general-purpose cleaner.

Upon moving in, we hope you found your apartment to be both clean and comfortable. As you are moving out, it is important that you thoroughly clean your apartment prior to your checkout inspection. This may mean that it needs to be cleaner than it was when you moved in. Please take a few minutes to read through the following tips and suggestions. If you have any questions or need some additional suggestions, please contact a staff member.

It is important that you clean each item in your apartment thoroughly. It usually takes just as much time to partially clean something as it does to thoroughly clean it, so do yourself a favor and make sure everything is thoroughly cleaned. Even if it is obvious that you have attempted to clean something but there is still dirt, dust, debris, or grease remaining on it, it will be marked as dirty when you check out. For an item to be marked as clean, it must require no additional cleaning from our staff.

• Switch plates and outlet covers must be dusted.
• If there is a washer or dryer in your apartment, make sure they are empty.
• Vacuum the cracks in the furniture, especially the couch.
• Look under furniture to make sure everything was removed and cleaned.
• Carpet should be completely vacuumed. Use the vacuum attachment to clean along the edges and in the corners.
• Thanks to RHA we have two vacuums in the Housing Office. You can check one out for up to 30 minutes at a time. Please be sure to empty it before returning it to the Housing Office.
• Windows should be cleaned with glass cleaner. All windows should be cleaned on the inside. If a screen is bent, missing, or ripped and this was not stated on your original Room Condition Report, you may be billed for its replacement.
• Mini blinds can be cleaned with a feather duster or vacuum attachment. If blinds are still dirty, try soaking an old sock in a soap solution and cleaning the blinds individually.
• Heat vent covers can usually be cleaned by dusting or vacuuming with your vacuums brush attachment.
• Light fixtures should be wiped off with a dry cloth. If they are excessively dirty on the inside, you should carefully take them down; wash with a soap solution, rinse, and hand-dry them.
• All ceiling fan blades must be dusted. Ask a friend to help if you need it.
• Dust other general areas such as the windowsill and cobwebs in the corners.
• Turn the thermostat to 76 degrees on Cool and set it on Auto. No need to cool an empty apartment!
• Close and lock windows. Turn blinds to closed.
• You must remove ALL items including:
  • Shower curtain, liner, and rings (leave the rod)
  • Nails, screws, hooks, curtain rods, curtains (leave 3M Command strips)
  • Everything in every drawer
  • All personal furniture

If you have any additional questions, feel free to stop by the Housing Office.